AI FusionPartner

Proposal

Bottega × AI Fusion Partner

What we can build together. Following our chat at Da Me, 21 May.

01 / Your reality

What we understood

The real opportunity is internal, back-of-house. Your front-of-house is already handled.
Paper forms get re-typed by hand three times, and the stock is, in your words, "a mystery".
Food cost is hard to keep under control: one central kitchen feeding 5 outlets.
Month-end P&L is slow, with too much manual work.
Long term, your own goal: a more sophisticated system beyond Moka.

02 / The full picture

What's possible across your business

We pick what to start with, together.

Production & cost

e.g. recipe costing, wastage, supplier prices

Admin

e.g. invoice scanning, 1-tap approvals

Finance

e.g. auto P&L, margin dashboards

HR & people

e.g. time-clock, payroll, scheduling

Marketing

e.g. content, Instagram, reviews, SEO

Maintenance

e.g. track chillers, auto-alerts

Owner & strategy

e.g. dashboards, alerts, AI advisor

Production & cost

Digitize order, inventory & wastage forms. Recipe and sub-recipe costing. Wastage and supplier-price tracking.

Admin

AI invoice & receipt scanning, no more re-typing. Approvals in one tap on WhatsApp.

Finance

Automatic monthly P&L. Pull Moka sales. Cost & margin dashboards.

HR & people

Time-clock (optional facial). Payroll prep. Scheduling, leave, onboarding.

Marketing

AI content & social. Instagram flows. Review monitoring. Online menu & SEO.

Maintenance

Track every chiller, with reminders. On a breakdown the technician is messaged and Luigi approves in one WhatsApp tap.

Owner & strategy

A morning dashboard per outlet. Alerts on price jumps and anomalies. An on-call AI advisor anytime.

This is the overview. We built you a full map of every area and service, see the board attached to go deeper.

03 / Step by step

The plan

Founding partner rate: a real discount

For context: a custom multi-branch system in Bali runs $30k to $120k with a local agency, and you manage it yourself after. Off-the-shelf food-cost tools for 5 outlets start at $300 to $960 a month, self-managed. Our standard rate is already well below both. For you, our first restaurant group in Bali and the beginning of the story we want to build here, we go further: roughly half our standard (shown struck through). An honest trade: you get the full system and the ongoing partner. We get the relationship and the proof of concept. No catch.

before mid-JunePHASE 1

Foundation

WhyKill the paper, clean data in one place. Your number-one ask.

Whatdaily forms on tablet across the 5 outlets, one central database, a first wastage & purchasing-spend view, AI invoice scanning.

Gain~$300 to 700 / mo direct (time saved + wastage made visible).

ROIFrom week one: the paper gone, no more 3x re-typing, your time back, wastage finally visible. It pays for itself, and unlocks Phase 2.

Foundingsetup $3,000 (50% to start, 50% on go-live) · retainer $700/mo from go-live · std $6,500

PHASE 2

Data Intelligence

WhyTurn the clean data into real food-cost control.

WhatConnect Moka's API, recipe & sub-recipe costing, automatic P&L, alerts & dashboards.

Gain~$2,200 to 4,400 / mo: the food-cost engine (2 to 4 points of food cost).

ROISetup recovered in ~1 to 3 months from the food-cost savings alone.

Foundingsetup $6,500 · retainer rises to $1,500/mo · std $13,000

PHASE 3

Ops & People

WhyRemove the last manual work and the maintenance headaches.

WhatMaintenance auto-system, 1-tap WhatsApp approvals, HR & time-clock, team adoption.

Gain~$400 to 900 / mo: fewer breakdowns, less admin.

ROIQuality and risk: judged on fewer breakdowns and less admin, not pure payback.

Foundingsetup $2,500 · retainer rises to $2,000/mo · std $5,000 (+ facial)

PHASE 4

Your own booking

WhyYour own complete system: booking that replaces SevenRooms (kills the bill) + a sophisticated POS that replaces Moka (handles sub-recipes properly, the way you want). Both built as extensions on what phases 1 to 3 already deliver.

WhatBooking module (replaces SevenRooms: reservations + guest CRM) + POS layer (replaces Moka: full sub-recipe costing, the capability Moka cannot give you today). Recipes, menu and costing from phases 1 to 3 are already in the system, not rebuilt from scratch.

Gain~$1,000 to 1,500 / mo: the SevenRooms bill, gone (benchmark $250 to 350/outlet × 5, confirm your invoice). POS: the sophisticated system you actually want, not the workaround you have today.

ROIBooking pays back in ~4 to 6 months from the SevenRooms saving. POS: valued on capability (sub-recipes, real food costing), not cost. Moka is cheap but limited.

Foundingsetup $6,000 · retainer ~$2,400/mo (funded by the SevenRooms bill you retire) · std $12,000

All prices are estimates to show you the full journey. Every phase is scoped and validated with you before it starts: you add or remove services to fit. The only thing to decide today is Phase 1. The detailed plan and per-phase economics are in the attached map.

04 / The numbers

What it returns

Estimates, confirmed with your real data

1 · Where the money comes from, per month

Food cost today: ~$110K revenue (our estimate, your Moka has the real figure) × ~30%~$33,000

Cut 2 to 4 points (recipe costing + less waste, measurable in Moka): the engine+ $2,200 to 4,400

Time saved (no more 3x re-typing) + fewer breakdowns+ $700 to 1,600

You save, per month~$2,900 to 6,000

2 · What you pay (phased, one decision at a time)

Phases 1+2: the stock + food-cost system (off-the-shelf $10k to 20k, you manage it)$9,500

Phase 3: ops & people (later)$2,500

Phase 4: your own booking & POS (later, scoped)$6,000

Monthly: one retainer that grows as it delivers$2,500$700 → $1,500 → $2,000 → ~$2,400 /mo

3 · The result

Core (phases 1 to 3) pays back on food cost alone~3 to 5 months

Phase 4 booking pays back by replacing SevenRooms (~$1,000 to 1,500/mo, confirm your invoice)~4 to 6 months

Net then, every year~$15k to 50k + ~1 day/week

Aligned with the Bali market: a custom multi-branch system from a local software house runs $30k to $120k; an off-the-shelf POS with inventory and food cost for 5 outlets is $300 to $960/mo that you manage yourself. We are below both, fully custom, and we run it for you. The food-cost benchmark (2 to 4 points) is confirmed by Restaurant365, Apicbase, and MarginEdge.

And it is AI-native. The $10k to 20k legacy systems are built once and locked, so every change goes back through the vendor. Yours is modern, built on today's best AI and automation, and it keeps improving. Your own in-house AI hire builds on top of it instead of renting a black box.

The cost of waiting: every month without food-cost tracking, roughly $2,200 to $4,400 of recoverable savings stays on the table. Phase 1 takes about 3 weeks. The question is not whether to do it.

05 / Our promise

How we work

Before each phase, a short workshop: we map your actual workflow, show exactly where automation and AI fit, and agree the scope together. You get a clear picture of every process we touch, and you stay a step ahead.

Guarantee

Phase 1 gives you clean, usable data, or we make it right.

No lock-in

Month to month. Annual if you prefer, with 2 months free.

Step by step

You validate each phase before the next one starts.

Included from day one, no charge: a quick email-security fix for your domains. We spotted a gap (SPF and DMARC not fully set up) that lets your emails be spoofed or rejected silently. 10 minutes to close. Consider it a thank-you for the coffee at Da Me.

More than a tool, a teammate

AI changes every month, and keeping up with it is my job, not yours. You get the ideas actually worth your time, and a straight answer whenever you or your team wonder "can AI do this?". Think of it as a senior AI person on the team, the kind you cannot really hire here, sitting next to your new in-house hire.

06 / Next step

Where we go from here

One small thing to start

Just a rough idea of your monthly sales, or covers per day per outlet. A ballpark is plenty, no need to dig. Only so we can check the ROI genuinely makes sense for you, nothing to commit.

Then, if it clicks: Phase 1 is roughly 3 weeks of build, give or take, sooner if we can. You start with 50%, and pay the rest only when it is live and in your hands. We are in Bali until mid-June, so if we start within the next week or two, we get it live and capture what we need for the next phases while we are here. After that we keep building remotely, and we are back on-site in early August.

The only decision today is Phase 1. Say the word and we start this week, live before mid-June. Every month that starts without it, roughly $2,200 to $4,400 of food-cost savings stays uncaptured.